It's Party Time!

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You know how to plan an office party. But what if your team is all virtual?

Team Ward Certified is spread across the States, but we still need to connect and have some laughs.  How do we do it? This year our holiday party was a virtual one- and it was a blast!

  • We kicked it off with some success stories from the past year.

  • Participated in a virtual Secret Santa and played Virtual Pictionary.

  • And we had snacks too- Ann sent each of us a box of goodies that arrived the day of the bash. 

Want to know how we did it? Email Sam for more details.

Smile, Breathe, and Meet on. You got this!

Think your team could benefit from Leading Effective Meetings Training? Click here to check it out.

 

Finish Early

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Question:  How do you make meeting participants happy?

 Wrap up early.

Sounds like a great plan, but how?

  1. Stick to your agenda. If the conversation goes off topic, add it to a “parking lot” or “wish list” then get back to business.

  2. Use the time wisely. If you’ve got status updates and for-your-info-only content, send that in an email instead.

  3. Use a timer and set an alarm for yourself 5-10 minutes prior to wrap up time.

  4. Invite less people to the meeting- think to yourself: who needs to be there?

  5. Have a stand-up meeting- The movement is good for you and will remind you to keep things short and sweet.

  6. If it’s virtual, have people share their cameras.

Think your team could benefit from Leading Effective Meetings Training? Click here to check it out.

Roll call

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Got a virtual meeting in your future? Build accountability and collaboration by having each person come off mute, say their name and answer an icebreaker question.

Might sound like this:  "Let’s go around the room and introduce ourselves. I will call on you in alphabetical order, then you can announce yourself and share with us where you are today and what color socks you are wearing.”

Then use the participant list and call on each person by name, let them speak, then call on the next person.

Tip: Giving each person the chance to speak and add some of their own personality (i.e. sock color, last show they binged, favorite thing about where they’re calling in from) will engage them right away and set the tone for a collaborative meeting.

Smile, Breathe, and Meet on. You got this!

Think your team could benefit from Leading Effective Meetings Training? Click here to check it out.

Bueller, Bueller, Anyone…

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We get asked all the time: “How do I get people to participate in my meetings?”

What happens when you ask a question and get blank stares?

Here’s the fix:

  1. Set the ground rules at the beginning of the meeting. “I’ll be asking each of you for your thoughts and feedback on this new process.”

  2. Follow through. In person, call on people around the room one by one. If the meeting is virtual, tell them you’ll be calling on them in alphabetical or geographical order. 

  3. If you’re looking for feedback on many things during the meeting, let them know they can take one pass. That means, call on everyone- but if they’ve got nothin’- let them pass.

Be clear about your goals, be clear about your ground rules!

Think your team could benefit from Leading Effective Meetings Training? Click here to check it out.

I just flew in...

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…and boy are my arms tired.

When your team shows up for a meeting, chances are they’re thinking about their to-do lists, emails, projects, last night’s America’s Greatest … show.  Point is, they are distracted. 

Solution: Get them focused with an attention grabber, called a hook

Maybe it’s a joke, statistic, powerful statement, or a question - anything that gets them thinking will do.

Bonus points if you listen to their answers!

Have a great meeting,
Team Ward Certified

P.S.- Think your team could benefit from Leading Effective Meetings Training? Click here to check it out.

Who else is going?

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Just like a good party, the guest list of a meeting is critical.

A surefire way to waste time in a meeting is to invite the wrong people.

The people on the invite list should have one or more of the following:

  • Something to contribute

  • Something to learn

  • A stake in the outcome

  • Follow-up responsibilities

  • Decision-making responsibilities

Don’t just invite the same old CC group list. Craft your attendee list with purpose.

Think your team could benefit from Leading Effective Meetings Training? Click here to check it out.